Privacy Policy

Last Updated: January 01, 2020

Smart Pupils is a Cloud based School Management Software developed by Verge Inc. We at Smart Pupils understand that your privacy is very important. To better protect your privacy, we are always committed to giving you transparency of our privacy practices and our control over your data in connection with Smart Pupils's Services, in complete confidence the data collected through the Smart Pupils is intended to be restricted to the purposes of delivering services for which the User or Client has utilized (as defined in our Terms of Service).

This privacy policy applies to all data from visitors, clients (collectively "Users", "You"), Verge Inc. suite of software and applications includes but not limited to, online services, mobile services, integrations and all other services that Verge Inc. fulfills (collectively, the "Services")

Smart Pupils may amend this Privacy Policy from time to time. Use of information we collect now is subject to the Privacy Policy in effect at the time such information is used. If we make material changes in the way we use Personal Information, we will notify you by posting an announcement on our Service or sending you an email. Users are bound by any changes to the Privacy Policy when they use the Service after such changes have been first posted.

What information does Smart Pupils collect?

Smart Pupils receives and stores personal and company information you enter on our Service. The types of Personal Information collected are as follows:

  • PERSONAL IDENTIFICATION - First and Last name, Addresses, Telephone numbers, Social Security number, Birthdays and anything that pertains to the user as to identify for school management purposes.
  • PERSONAL ONLINE CREDENTIALS - Email addresses, Usernames, Passwords, Security questions, Account tokens to properly secure the client's account and the whole service itself.
  • GEOLOCATION DATA - Current location address and location coordinates (longitude and latitude), to allow location-based features and services to properly work like Fleet Management, Students tracking and geofencing
  • BANK INFORMATION - Account Numbers and Routing numbers to process payments, invoices, and provide payroll services
  • COOKIES - Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer's hard drive. Like many sites, we use "cookies" to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.

Is my School information secure?

Smart Pupils has implemented World Class Security standards to prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

Access to your data through your Smart Pupils account is protected by a password for your privacy and security. We have also implemented an SSL Encryption and paired it with HTTPS technology to provide top notch security and secure transmission over the cloud to and from your browser. These technologies add an extra layer of security by wrapping your data through a secure shell when transmitting to the cloud. You also need to prevent unauthorized access to your account and Personal Information by selecting and protecting your password appropriately and limiting access to your computer and browser by signing off after you have finished accessing your account.

What is my control over my data?

As clients and users of Smart Pupils you are classified as Data Subjects (collectively "Users", "You") are the owner of these data; Verge Inc. (collectively, the "Services") and its affiliates as Data Processor and Data Controllers, responsibility to grant Data Subjects have a right to access, to modify, correct, or delete personal information controlled by Verge Inc. and its affiliates as necessary.

Smart Pupils will withhold the personal information you provide while your account is in existence or as needed to provide you the Service. We may withhold Customer or User information if retention is reasonably necessary to comply with our legal obligations, meet regulatory requirements, resolve disputes between Customers, Users, or related parties, prevent fraud and abuse, or enforce this Privacy Policy or our Terms of Use Agreement. In response to lawful requirements Smart Pupils will withhold data to disclose personal information to lawful requests by public authorities, including but not limited to meet national security, law enforcement requirements or any lawful proceedings regarding these data.

If you terminate your account, your complete company information, will be removed from the site and deleted from our servers. Should you ever decide to delete your Smart Pupils account, you may do so by sending us a request at info@smartpupils.com

What If I Have Questions Or Concerns?

If you have any questions or concerns regarding privacy using Smart Pupils, please send a detailed message to: info@smartpupils.com We will try our best to resolve your concerns at our earliest.

What is relationship between Verge Inc. and Smart Pupils ?

Verge Inc. is the Parent Company that fully owns Smart Pupils as one of its core products. For more information about Verge please visit our website at http://verge.com

Do we comply with EU-U.S. Privacy Shield Framework?

Smart Pupils complies with the EU-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union to the United States. Verge Inc. (on behalf of Smart Pupils) has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov Smart Pupils' participation in the Privacy Shield applies to all Personal Information that is subject to this privacy policy and is received from individuals who are resident in the European Union, European Economic Area. Smart Pupils will comply with the Privacy Shield Principles in respect of such Personal Information.Smart Pupils' accountability for Personal Information that it receives under the Privacy Shield and subsequently transfers to a third party is described in the Privacy Shield Principles located at https://www.privacyshield.gov/EU-US-Framework

In particular, Smart Pupils remains responsible and liable under the Privacy Shield Principles if third-party agents that it engages to process the personal data on its behalf do so in a manner inconsistent with the principles, unless Smart Pupils proves that it is not responsible for the event giving rise to the damage. Smart Pupils has chosen to cooperate with EU Data Protection Authorities (DPAs) and comply with the information and advice provided to it by an informal panel of DPAs in relation to such unresolved complaints (as further described in the Privacy Shield Principles). Please contact us to be directed to the relevant DPA contacts. As further explained in the Privacy Shield Principles, a binding arbitration option will also be made available to you in order to address residual complaints not resolved by any other means.

Smart Pupils is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission (FTC). In compliance with the Privacy Shield Principles, Smart Pupils commits to resolve complaints about our collection or use of your personal information. EU individuals with inquiries or complaints regarding our Privacy Shield policy should first contact Smart Pupils at: info@smartpupils.com Smart Pupils has further committed to cooperate with the panel established by the EU data protection authorities (DPAs) with regard to unresolved Privacy Shield complaints concerning data transferred from the EU.

Data collected on Smart Pupils

Smart Pupils does not have any direct or indirect relationship with the individual’s personal data that is processed by the software or that is stored in the database.

Smart Pupils has no direct or indirect relationship with the individuals whose personal data is either processed within the system, or is stored in one of the databases.

Any individual that wants access to the data (whether to amend / correct or delete any set of data) must contact the client directly. The Client can update or remove data without Smart Pupils' involvement. If the client requests Smart Pupils to remove any data, we will respond to the request within 07 days.

Smart Pupils will retain Personal Information for all the users of client for as long as the client is active. When a client deactivates their services with Smart Pupils, we will retain their information for a specific time frame as necessary to comply with our legal requirements.

Personal Information Collection, Use, Disclosure, and Sale:

The following table describes (i) the categories of personal information (as defined in the CCPA) we may collect about you; (ii) the sources from which that information is collected; (iii) the business and/or commercial purposes for collecting that information; and (iv) the categories of third parties to whom that information is disclosed.

Category of Personal Information Examples Sources of Personal Information Business and/or Commercial Purpose(s) Disclosure of Personal Information
Identifiers Name, email address, mailing address, phone number, user ID, credit card information, IP address, unique device identification numbers You, third party vendors or partners, social media, Authorized Users Performing the Services, maintaining the quality or safety of the Services, internal research, debugging, auditing and analysis of user interactions, advancing our commercial or economic interests, short-term, transient use, provided the personal information that is not disclosed to another third party and is not used to build a profile about a consumer or otherwise alter an individual consumer’s experience outside the current interaction (“Short Term Use”) We may disclose your identifiers to third-party service providers (including payment processors, analytics providers, customer relationship management providers, advertising services, and data processors), for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users
Commercial information Sales engagement history, purchase and consumption history You, Authorized Users Performing the Services, maintaining the quality or safety of the Services, internal research, debugging, auditing and analysis of user interactions, advancing our commercial or economic interests, Short Term Use We may disclose your commercial information to third-party service providers, for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users
Internet or other electronic network activity information browser type and settings, the date, time, and length of your visit, your browsing history, mobile carrier, application activity, system configuration information You (including through the use of tools such as cookies and web beacons); third party vendors or advertisers Performing the Services, maintaining the quality or safety of the Services, internal research, debugging, auditing and analysis of user interactions, advancing our commercial or economic interests, Short Term Use We may disclose your internet or other electronic network activity information to third-party service providers, for law enforcement purposes, and in connection with a merger or acquisition of the Company
Location data The approximate location from which you’re logging in You (via your IP address – we do not receive any GPS information) Performing the Services, maintaining the quality or safety of the Services, internal research, debugging, auditing and analysis of user interactions, advancing our commercial or economic interests, Short Term Use We may disclose your internet or other electronic network activity information to third-party service providers, for law enforcement purposes, and in connection with a merger or acquisition of the Company
Audio, electronic, visual, thermal, olfactory, or similar information Photographs, videos, audio files, electronic communications, Customer Data You, Authorized Users Performing the Services, maintaining the quality or safety of the Services, debugging, auditing and analysis of user interactions, Short Term Use We may disclose your audio, electronic, visual, thermal, olfactory, or similar information to third-party service providers, for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users and End Users
Professional or employment-related information Employer name, position, organization information You, Authorized Users Performing the Services, maintaining the quality or safety of the Services We may disclose your audio, electronic, visual, thermal, olfactory, or similar information to third-party service providers, for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users
Information derived from other Personal Information about you ("Inference Information") Preferences, interests, and other information used to personalize your experience You, third party vendors or partners, social media, Authorized Users Performing the Services, maintaining the quality or safety of the Services, internal research, debugging, auditing and analysis of user interactions, advancing our commercial or economic interests, Short Term Use We may disclose your Inference Information to third-party service providers, for law enforcement purposes, in connection with a merger or acquisition of the Company, and to Authorized Users

FOR PURPOSES OF THE CALIFORNIA CONSUMER PRIVACY ACT, WE DO NOT AND WILL NOT SELL YOUR PERSONAL INFORMATION, NOR DO WE SELL ANY PERSONAL INFORMATION OF MINORS UNDER 16 YEARS OF AGE

California Privacy Rights: To the extent provided for by law and subject to applicable exceptions, California residents have the following privacy rights in relation to the personal information we collect:

  1. The right to know what personal information we have collected and how we have used and disclosed that personal information;
  2. The right to request deletion of your personal information; and
  3. The right to be free from discrimination relating to the exercise of the foregoing privacy rights.

Exercising Your Rights: California residents can exercise the above privacy rights by emailing us at info@smartpupils.com

Verification: In order to protect your personal information from unauthorized access or deletion, we may require you to verify your login credentials before you can submit a request to know or delete personal information. If you do not have an account with us, or if we suspect fraudulent or malicious activity, we may ask you to provide additional personal information for verification. If we cannot verify your identity, we will not provide or delete your personal information.

Authorized Agents: You may submit a request to know or a request to delete your personal information through an authorized agent. If you do so, the agent must present signed written permission to act on your behalf and you may also be required to independently verify your identity with us.

For further questions

For questions related to this Privacy Policy, please contact us:

Verge Inc.
39111 Paseo Padre Pkwy, Suite 202, Fremont, California, 94538, USA
Phone: +1-800-801-4801
Email: info@smartpupils.com